Epraise - Staff Parents Evening Guide

Introduction

Epraise's Parents' Evening feature enables teachers, staff, and, if enabled, parents and students to book appointments electronically, eliminating the need for paper-based systems and allowing everyone to track their schedules effectively. This feature is available only if your school has purchased the Parents' Evenings module.

Booking an Appointment

Step 1: Access the Parents' Evening Page

• Navigate to the Parents' Evening section under the Community tab.
• Use the date filter at the top left to view previous events if necessary.

Step 2: Select an Appointment Slot

• Click the green + icon under the Actions column for your desired time slot.
• Choose the relevant student and parent to complete the booking.

Managing Your Schedule

Editing and Deleting Appointments

• Use the action icons to modify or remove appointments as needed.

Printing Your Schedule

• Click Print Schedule to obtain a hard copy of your appointments.

Handling Cancellations

• Parents can cancel appointments you've made.
• Cancelled appointments will appear at the bottom of your schedule for reference.

Accessing Student Information

• Click on a student's appointment to view their Epraise data, including points, demerits, homework, and attendance.

Live Event Features

Real-Time Updates

• Your schedule will highlight your current appointment.
• If a student books an appointment during the event, it will instantly update your page.

Marking Attendance

• For each appointment, you can mark a parent as attended or not using the Yes and No options.

Student Presence Indicators

• A green dot next to a student's name indicates they are present in the building.
• A red dot means they have left.

Additional Appointments

• You can add extra appointments for parents you have time to see during the event.
• These will appear at the bottom of your schedule.

Notes

• You can add notes to each appointment as reminders for discussions with parents.
• Depending on settings, you may also see notes made by parents.

Breaks

• If entitled to breaks during the event, they will be indicated at the top left of your schedule.
• To schedule a break, select the tea break icon under the Actions column.
• You can delete breaks afterward using the cross icon.